The event scheduled will display on the Organizational Calendar and the Location Availability report.and help prevent those locations being double booked for public events or be scheduled on a holiday.
- Go to Events
- Select Add new > Scheduled Program
- Name your program (e.g. Organization Meetings, Board Meetings)
- You can choose to name the program with a generic name such as "Internal".
- You can then choose to name the individual event occurrence with a title that information on the internal meeting.
- If you are reserving it for a holiday - give the event the holiday name.
- It is recommended that the program be set only for daily sales - this way it will not show as option in Advance, Group or Online sales. - Under Prices add a price. There doesn't need to be a dollar amount associated with the price, but a price type will need to be added to create an event.
- It is recommended to use a generic price type. Typically what you would use for facility rentals and not be eligible for Daily Sales. - Click Save
- Click the Event List tab
- Click Add
- Enter your meeting date, location and time
- Customize the name of the event to identify the event
- You may also want to include in the name of the event the contact person for the meeting so it is easy to follow up if needed
- Leverage the multiple occurrence functionality if this is a recurring event - Click Save