How to decide whether to create a special event, scheduled program or preregistered program in Altru

What type of program should I use? This solution walks through the differences in the 3  types of events available in Altru. Using the information below, you should be able to make the decision of whether to create a special event, scheduled program or preregistered program. 
In Altru, there are 3 types of events:
  • Special Events 
  • Scheduled Programs
  • Preregistered Programs
Special Events are events that typically occur once a year, like a Gala or Auction. Patrons can purchase tickets and are considered the Host and will need to enter the names of each person they are buying tickets for.  In addition, special events allow you to consider a portion of the ticket price as contributed revenue and direct it to a specific designation. These types of events have the ability to track very detailed information, like lodging options, expenses and event speakers. Special Event tickets can be purchased through Advance, Daily or Online Sales (group sales is not available). You can also register Patrons via add a payment in the back office. This type of event also utilizes the mobile check-in feature allowing you to check in registerants on your mobile device. 

Scheduled Programs are events that recur daily, weekly or monthly at a defined time, such as a tour or performance. These are events that you do not need a list of attendees (or roster), just maybe a list of people who purchased tickets. 

Preregistered Programs are events that also recur events that recur daily, weekly or monthly at a defined time, such as a seminar or workshop. However, these types of programs require Patrons to provide the names of each person they are buying tickets for. This allows you to get a roster of attendees. This type of event also utilizes the mobile check-in feature allowing you to check in registerants on your mobile device. 

To decide what type of event to create in Altru, check out the attached document and follow the workflow diagram. This will help you determine where to start in Altru. 

 Scheduled ProgramsPre-Registered EventsSpecial Events
Apply discountsXX 
Print ticketsXX 
Reserve multiple locationsXX 
Supply/equipment resourcesXXX
Staffing resourcesXXX
Sell in Advance, Daily, or Online SalesXXX
Sell in Group SalesX  
Attendee List XX
Revenue reporting for a specific event occurrence  X
Sell via Back Office  X
Use preferences (meals, shirt size, etc.) XX
Update attendee status (cancelled, attended, no show) XX
Mobile app check-in X 
Send invitations  X
Seating charts  X
Multi-level events  X
Track tasks & event coordinators  X
Track event expenses  X
Track lodging options  X
Portion of event fee as donation  X

For more information, see our help guides on:

How to create special events
How to create scheduled programs **Skip step 7**
How to create preregistered programs **Complete step 7**


 
  Program and Event Building Workflow.pdf

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